Expert Tips Planning a Virtual Event on a Tight Timeline

Claire Hoffman at BizBash lays out tips on how to execute a virtual event on a tight deadline.

“Let’s face it: We don’t always have the time—or the budget—to build the virtual event of our dreams. But that’s no reason to throw in the towel! Here, event pros across the country discuss how to plan an effective virtual event on a tight time frame, sharing what’s most important (and what can be sacrificed), how to be honest with clients, turnkey technology that can help, and much more.”

Some items she goes into are…

  • Identify your event’s main goal. 
  • Find elements to cut.
  • Keep the tech simple.

Get all of the facts at BizBash.com.

Is this the future of Hybrid Meetings?

I love everything about this “technically comfortable” space. The audience and virtual attendees get to experience the event in a more relaxed, yet formal setting. This is how I envision post-COVID Hybrid Events going forward. Minus the masked staff, of course.

From MeetingNet.com.

“[Marriott Hotels] used an in-person format that it thinks can be a model for other hybrid meetings. The event showcased Marriott’s revised approaches to meeting-room and prefunction-area setups that maintain social distancing, products and staff behaviors that maintain cleanliness of surfaces throughout the spaces, and virtual-event technologies that bring in remote participants.”

Entire Productions believes the safety-conscious event model is here to stay

BizBash.com describes how Entire Productions provides 5 ways to enhance your hybrid event.

“With large events like The Emmys and VMAs going hybrid, Entire Productions believes that this safety-conscious event model is here to stay. Whether the event is a mini music festival or a multi-day conference with entertaining segments, knowing how to better combine in-person and virtual elements for future events is essential to boost attendee engagement and overall satisfaction.”

The 5 topics they discuss are…

  • Engagement Tools
  • Thoughtful Giveaways
  • Curated Entertainment & Unique Experiences
  • The Right Audiovisual Equipment
  • The Right Event Management Company

You can the details about these topics at BizBash.com

Improve Your Nonverbal Communication

The Convene staff know a thing to two about virtual meetings, so they put together a primer on how to present yourself nonverbally. Here’s a snippet.


To help improve your nonverbal skills, we’ve assembled ten useful tips to try out during your next virtual meeting. From controlling your facial expressions to managing your body language, there’s a lot to consider when it comes to nonverbal communication. But with these easy tips you’ll be sure to impress your next audience and keep them engaged the whole way through.

Let’s dive in: 

1. Maintain Eye Contact 

Consistent, engaged eye contact is essential to communicating. And though it may be easy to slip away while speaking through a screen, it’s important to stay zeroed in on your audience. To give the illusion of true eye contact, be sure to look directly into the webcam. And if you want to help your expression appear more natural, you could even try taping an image you love of a family member to the wall behind it. 

2. Perfect Your Posture 

It may seem like an insignificant detail, but slouching on screen can give your audience the impression that you’re disinterested. Select a chair that helps you sit confidently upright, keep your shoulders square, and try to use your hands some when speaking. Leaning into the camera slightly will also mimic active listening onscreen. 

3. Smile & Nod Along 

Just as you would in person, smiling and nodding along while others are speaking will let them know that you’re listening and engaged. Tilting your head as you do so will also affirm your interest, as this gesture is a universal way to “lend your ear.” 


For the other 7 tips you’ll have to visit convene.com. Fortunately, we know “a guy”, so you can go directly to the article using the button below.

Want to Lead an Effective Virtual Brainstorm?

Stanford GSB online learning manager Delia Davila and associate director of executive online courses Megan Pearse shared tips and insights to make your next virtual brainstorming session more effective.

A few questions they answer are:

  • What are the advantages of virtual brainstorming?
  • How do you overcome some of the challenges of virtual brainstorming?
  • What’s the best way to start a virtual brainstorm off on the right note?

And a couple more. Head over to Zoom | Blog to gather insight. It’s a good read for coaches and facilitators.